Our client, a leading life insurance provider, is seeking a highly organized and proactive Admin Officer (1 year contract, subject to renewal) to support their English-speaking executives.
This role requires exceptional organizational skills, attention to detail, and fluency in English to ensure seamless communication and efficient administrative operations.
Key Responsibilities:
Administrative Support:
Provide comprehensive administrative support to English-speaking executives, including managing schedules, organizing meetings, and preparing presentations.
Handle correspondence, reports, and documentation in English with a high level of accuracy and professionalism.
Calendar and Meeting Management:
Schedule and coordinate meetings, appointments, and events, ensuring no conflicts.
Prepare meeting agendas, take minutes, and follow up on action items.
Document Management:
Maintain and organize records, files, and documents, ensuring easy access and confidentiality.
Draft, proofread, and format documents and reports in English.
Communication:
Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication in English.
Assist with email and phone correspondence, prioritizing and escalating issues as necessary.
Office Operations:
Support office operations by coordinating travel arrangements, ordering supplies, and liaising with vendors.
Assist in planning and organizing team events and workshops.
Qualifications
- Fluent in English (verbal and written) is mandatory. Additional languages are a plus.
- Proven experience in an administrative or executive support role, preferably within the insurance or financial services sector.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office management tools and software is an advantage.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent interpersonal and communication skills to interact with executives and stakeholders professionally.
- High attention to detail and the ability to work independently.