Marketing Assistant Manager (Event focused)

Our client is one of the top-tier financial institutions providing top-notch financial and insurance services. They are now looking for an event professional to join their team.

Event Management

• Document Development: Oversee the creation and upkeep of essential event documentation, such as itineraries, work-in-progress presentations, schedules, and checklists.
• Database Oversight: Manage event databases and registration platforms, ensuring accurate data and prompt updates.
• Vendor Coordination: Lead the logistics collaboration with vendors and suppliers, handling venue reservations, catering services, and equipment rentals.
• Material Preparation: Supervise the creation and distribution of event materials, including name tags, informational packets, travel itineraries, and promotional merchandise.
• Setup and Breakdown Coordination: Organize the setup and dismantling processes for on-site events.
• Event Management Leadership: Take charge of on-site operations, including guest check-in, transportation arrangements, and troubleshooting.
• Feedback Implementation: Design methods for gathering feedback and play a key role in post-event evaluation and reporting.

• Attendee Communication: Facilitate communication with guests regarding event specifics, confirmations, and updates.
• Inquiry Management: Address questions and requests from participants, ensuring prompt and professional communication.
• Reporting: Compile and present attendance statistics and regular updates to the Senior Events Manager.

Project Planning and Strategic Assistance

• Timeline Collaboration: Work alongside the Senior Events Manager to create project timelines and task lists for upcoming events.
• Interdepartmental Liaison: Act as a point of contact with various departments to fulfill their event requirements.
• Venue Research: Conduct research and provide recommendations for prospective event locations and venues.
• Brainstorming Contributions: Participate actively in creative sessions to generate event concepts and themes.
• Budget Support: Assist in budget development and manage expense tracking.

Requirements:

• Bachelor's degree with at least 3 years of experience in event management or a related field, specifically in executing events.
• Exceptional verbal and written communication skills, enabling effective collaboration with various stakeholders across different BUs.
• Proficient in English is essential; additional proficiency in Mandarin and Cantonese is highly desirable.
• Strong organisational skills with attention to detail and the ability to manage multiple projects simultaneously, ensuring all aspects of events run smoothly.
• Experience in developing and managing event budgets, with a focus on maximising resources while achieving client objectives.

If you would like to learn more about the above role or explore opportunities in insurance operations or distribution, please feel free to contact Angel Lau at a.lau@gravitasgroup.com or by phone at +852 3896 2597.